Guides
How-to guides
Practical walk-throughs from the people running the product day to day.
Recruiting with KI - a practical guide
A practical guide, not hype - with clear legal limits and concrete step-by-step instructions.
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Publishing your first job with KI BMS - online in 8 minutes
Step-by-step from empty account to public role with application form and KI pre-sorting. No magic, no setup day.
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GDPR checklist for recruiting 2026 - clean, step by step
Six concrete GDPR duties + three common myths, with software defaults to tick off.
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Migrating from Personio to KI BMS - productive in 90 minutes
Replace Personio recruiting without losing your pipeline - 90 minutes, no onboarding call.
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Writing a job ad that brings applications - in 30 minutes
Six building blocks + AGG wording defaults + the 'salary in or out' question.
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AI Act 2026 for recruiting - high-risk checklist for German HR teams
Eight concrete duties + three myths + the question 'does this even apply to our small HR team?'
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Setting up KI screening correctly - write the prompt, validate, calibrate
Five steps from empty profile to calibrated per-role KI pre-sort.
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Fair, legally safe rejection mail in recruiting - templates + anti-patterns
Three legally safe templates + anti-patterns + the honest answer to 'when can I write nothing at all?'
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From Excel sheet to KI BMS - productive in 30 minutes
Six steps, a CSV mapping example, a 'don't do this' block.
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Measuring + improving time-to-hire - what the number actually says
Clean definition + three bottleneck patterns + the question 'when is the number irrelevant?'
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Optimising your careers page for Google: SEO that actually brings applications
Google for Jobs, JobPosting markup, URL structure and the quick wins that bring applications via organic search.
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Onboarding after the hire: the clean handoff from recruiting to day one
Handoff from the ATS to the HR suite, pre-boarding steps, and what happens to application data after the hire.
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Active sourcing for small teams: reaching out actively without a recruiting department
Sharpen the target group, pick the right platform, write a first message that gets replies - and bring sourced candidates cleanly into the pipeline.
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A/B-testing job ads: using data to find out what really brings applications
One variable per test, enough reach for significance, measuring the right metric - and why small title tweaks often move the most.
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Finding recruiting funnel leaks: where you lose good applicants and how to plug it
Measure funnel stages, identify the biggest leak, improve one stage on purpose - instead of pouring more budget in at the top.
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How to build and maintain a talent pool instead of starting every role from zero
Turn near-miss candidates into a warm shortlist for your next opening.
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How to set up an employee referral programme that actually brings applications
Make referring effortless and rewarding it visibly fair.
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The phone screen: a 15-minute guide that saves you hours of interviews
A short structured first call that filters before the expensive interviews.
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The intake meeting: how recruiting and the hiring manager actually agree on the role
Align recruiter and hiring manager before sourcing, not after the misses.
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How to build an interview scorecard that produces fair, comparable decisions
Turn interviews from gut feeling into fair, comparable, defensible decisions.
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How to make a job offer that actually gets accepted
Win the acceptance before the offer is sent, then move fast.
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Start using KI BMS
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