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KI BMS: the alternative to Prescreen
What moving from Prescreen to KI BMS actually looks like in 2026.
KI BMS is what people use when Prescreen stops fitting. Below is the honest side-by-side - same product surface, different posture: hosted in Germany, no third-party trackers, one honest price - plus the migration mechanics that decide whether the switch lands in an evening or in a quarter.
At a glance
Prescreen is a strong pick if your recruiting is tightly tied to the XING world - the onlyfy group (XING, New Work) brings a connection to XING candidates and multi-posting into that ecosystem, which we don't have in that form. For employers whose talent pool sits primarily on XING, that's a real lever. KI BMS is right when you want KI pre-sort with readable reasoning as a default, value public prices and monthly cancellation, and don't want to couple your recruiting to a single network. Both are DACH-centric and serious - they differ in ecosystem binding and generation of tooling.
Switching
What moving from Prescreen actually looks like
The switch goes in three rough phases: export from Prescreen, import into KI BMS, and reorganise what came over. Most people allocate an evening for it. The export side is where the time goes - Prescreen hands you a CSV/JSON dump and the field mapping isn't always obvious; once that's resolved the import is a couple of minutes. We don't paywall the import path or pretend it's a pro-only feature, and you can run both side-by-side while you decide.
KI BMS vs Prescreen: feature comparison
When to pick which
Pick KI BMS when
Pick Prescreen when
Where Prescreen honestly scores
Prescreen is a matured DACH product with a clear strength since joining the onlyfy group: closeness to XING and New Work. If a large part of your talent pool is active on XING, you get a connection to that network and multi-posting into that ecosystem that a standalone tool without a corporate parent can't match. For employers sourcing heavily through XING in the German-speaking region, that's a concrete, measurable advantage.
On top is the established-vendor reality: a long DACH market presence, guided onboarding, German legal grounding. If you prefer introducing a tool with a contact person and a contract over a self-serve free tier, Prescreen offers a solid, proven base.
Where the corporate binding is a price
The tight coupling with a single network is both a strength and a price. If your talent pool isn't primarily on XING, you pay for an integration that gives you little leverage. And the ecosystem logic brings a procurement reality: quote-only pricing, annual contracts, an onboarding in days to weeks rather than one morning. For a small team that wants to start fast and stay on monthly cancellation, that's more friction than the job needs.
KI BMS flips that. KI is a default, not a gradually rolled-out feature - every role has KI screening with readable reasoning available right away. Setup is self-serve with a free tier. Prices are public: €0, €1, €10 per month, monthly cancellation, self-serve refund within 30 days. And recruiting stays network-neutral - your own careers page plus public application form writes straight into the pipeline, no matter which channel applicants come through.
The clear selection grid
One question leads to the answer: is your talent pool primarily on XING and do you want to source closely on that network? Yes -> Prescreen in the onlyfy group has the matching proximity. No -> ${PRODUCT}, because then you benefit from KI default, public prices and a fast network-neutral setup without paying for an ecosystem binding that gives you little.
Export from Prescreen
Find the export option in Prescreen's account settings. Most tools provide a CSV or JSON download. Save the dump locally - that's the source of truth for the next step.
Map fields in KI BMS
Open the import tool in KI BMS. Prescreen's field names rarely match KI BMS' 1:1; the import flags any unmapped columns so you can pair them up before anything commits.
Run the import
Run the import. KI BMS shows a preview of the first parsed rows in the import dialog so you can sanity-check the column mapping + a sample of records before anything commits. If you're nervous about a large dump, import a small subset first, verify it landed the way you expected, then run the full file.
Re-create your views, tags, saved searches
Prescreen-specific UI metadata (custom views, saved filters, in-app annotations) doesn't transfer with the data export. Spend an evening rebuilding the views you used most - usually a 30-minute job once you've done it once.
Cancel Prescreen when you're confident
Run both side-by-side for a couple of weeks if you want to be sure. When you're confident, cancel the Prescreen subscription from their side. KI BMS keeps your export option self-serve in account settings - no lock-in either direction.
Switching from Prescreen
The five questions we get most often before someone moves their data over.
Start with KI BMS
Free plan, no credit card. We host in Germany. Export + delete are self-serve.
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