Can I get a signed DPA / AVV?

Yes. We sign a standard German GDPR DPA (Auftragsverarbeitungsvertrag) on request - reach out from /sales. The text is the standard form most customer DPOs already know, no surprise clauses; we also accept your own paperwork if your legal team prefers their template. Reply time is within a working day. Most teams under 50 seats don't need one (the standard plan terms cover the legal posture); larger setups get a short signed addendum alongside.

How do I export my data?

Account settings → export. Returns a JSON archive containing every record you own, every file you uploaded, and the relevant audit-log entries. No support ticket, no waiting period, no fee. Same export shape works on every plan.

How do I delete my account?

Account settings → delete. Confirms once, then removes records, files, embeddings, and audit-log entries within 30 days. Stripe payment metadata stays as long as German tax law requires it (10 years), in line with §147 AO; everything else is gone.

Who are your subprocessors?

Two: Stripe (payment processing only, transferred under the EU-US Data Privacy Framework) and our transactional mail relay (EU-hosted). Neither sees your records. The full list and what each one is allowed to touch lives at /privacy and /security.

Does KI BMS use Google Analytics or Meta Pixel?

No. No third-party analytics at all. Device + session metrics live in our own Postgres + Redis. The cookie banner that GA / Meta require doesn't apply because we don't load them - one fewer dialog between a visitor and the page they came for.

KI BMS

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KI BMS: the GDPR-friendly alternative to Zoho Recruit

Plain-language privacy notice, standard German GDPR DPA available on request, self-serve export + delete.

GDPR alternative

ATS

Comparison

International

Finn GlasCo-Founder + Engineering

·April 3, 2026·

3 min read

GDPR isn't a checkbox - it's a posture. If you're moving off Zoho Recruit because their AVV / DPA is opaque, KI BMS is what a clean alternative looks like: subprocessor list of two (Stripe + mail relay), self-serve export + delete from account settings, and a standard German GDPR DPA on request when your procurement team needs one.

At a glance

Zoho Recruit is a fair pick if you're very price-conscious, already live in the Zoho ecosystem (CRM, Mail, Books) or run a staffing agency with client mandates - Zoho has a dedicated staffing mode for that, which we don't. KI BMS is right when your recruiting targets DACH: German careers page and templates, DPA with a German DPO, hosting in Germany, KI pre-sort with readable reasoning as a default. Zoho wins on breadth and sourcing extensions; we win on German depth, setup speed, and a KI that knows the requirements profile.

GDPR posture

GDPR is a posture, not a checkbox

Three things matter under GDPR for a tool like this: (1) lawful basis for processing, (2) data subject rights (export, delete, port), and (3) the auftragsverarbeitungsvertrag / DPA chain. KI BMS treats them as engineering invariants, not legal optics. Lawful basis is the contract you sign with us. Subject rights are self-serve from your account settings - no support ticket required. The subprocessor list has two entries (Stripe + mail relay). A standard German GDPR DPA is available on request from /sales whenever your procurement team needs one - we don't charge for it and don't gate it behind a plan tier. Where Zoho Recruit sits on each of these is the rest of this page.

KI BMS vs Zoho Recruit: GDPR comparison

	Ours KI BMS	Theirs Zoho Recruit
GDPR auto-anonymisation		Configurable
Agency / staffing mode (client mandates)
KI fit-score with reasoning		Zia KI without readable per-application reasoning
Sourcing extensions + job-board multi-posting
German UI + templates as default		Translation available, EN-centric
Hosted in Germany		EU datacenter available
Setup time	Hours	Days (many fields, modules)
Free tier		Free up to 1 active job
Starting price	€0 / €1 / €10 per month	from ~€25/recruiter/month
Contract model	Monthly cancellation	Monthly or annual (discount)

When to pick which

Pick KI BMS when

Your recruiting targets German-speaking markets - careers page, templates and wording should be born German, not translated.

You want KI pre-sort with per-application reasoning as a default, not a generic Zia layer over many modules.

Hosting in Germany with a signed DPA is non-negotiable - your DPO expects it without an add-on.

You want to be productive in hours, not configure twenty modules first.

Pick Zoho Recruit when

You run a staffing agency with multiple client mandates - Zoho's staffing mode is built for that, we're not.

You already live in the Zoho ecosystem (CRM, Mail, Books) and want recruiting in the same suite.

Sourcing extensions and multi-posting to many job boards are a concrete lever for your volume.

GDPR questions

What customer data-protection teams typically ask before signing a DPA.

Start with KI BMS

Free plan, no credit card. We host in Germany. Export + delete are self-serve.

Written by

Finn Glas

Co-Founder + Engineering

Finn is one of the Co-Founders. He owns the engineering side, the infrastructure, and most of the late-night fixes that ship before anyone notices.

finn.glas at aicuflow dot comLinkedIn Website