Can I get a signed DPA / AVV?

Yes. We sign a standard German GDPR DPA (Auftragsverarbeitungsvertrag) on request - reach out from /sales. The text is the standard form most customer DPOs already know, no surprise clauses; we also accept your own paperwork if your legal team prefers their template. Reply time is within a working day. Most teams under 50 seats don't need one (the standard plan terms cover the legal posture); larger setups get a short signed addendum alongside.

How do I export my data?

Account settings → export. Returns a JSON archive containing every record you own, every file you uploaded, and the relevant audit-log entries. No support ticket, no waiting period, no fee. Same export shape works on every plan.

How do I delete my account?

Account settings → delete. Confirms once, then removes records, files, embeddings, and audit-log entries within 30 days. Stripe payment metadata stays as long as German tax law requires it (10 years), in line with §147 AO; everything else is gone.

Who are your subprocessors?

Two: Stripe (payment processing only, transferred under the EU-US Data Privacy Framework) and our transactional mail relay (EU-hosted). Neither sees your records. The full list and what each one is allowed to touch lives at /privacy and /security.

Does KI BMS use Google Analytics or Meta Pixel?

No. No third-party analytics at all. Device + session metrics live in our own Postgres + Redis. The cookie banner that GA / Meta require doesn't apply because we don't load them - one fewer dialog between a visitor and the page they came for.

KI BMS

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KI BMS: the GDPR-friendly alternative to Factorial

Plain-language privacy notice, standard German GDPR DPA available on request, self-serve export + delete.

GDPR alternative

ATS

Comparison

HR suite

Julia YukovichCo-Founder + CEO

·April 16, 2026·

2 min read

GDPR isn't a checkbox - it's a posture. If you're moving off Factorial because their AVV / DPA is opaque, KI BMS is what a clean alternative looks like: subprocessor list of two (Stripe + mail relay), self-serve export + delete from account settings, and a standard German GDPR DPA on request when your procurement team needs one.

At a glance

Factorial is a strong pick if you want an HR platform for all personnel admin - time tracking, absence, documents, payroll handoff and a recruiting module on top. For 20-200-person companies without dedicated HR software, that's a sensible consolidation. KI BMS is right when recruiting is your bottleneck and you want KI pre-sort with reasoning, a real pipeline and a German careers page instead of a platform's generalist recruiting tab. The most common 2026 architecture: Factorial for HR admin, KI BMS for recruiting in parallel.

GDPR posture

GDPR is a posture, not a checkbox

Three things matter under GDPR for a tool like this: (1) lawful basis for processing, (2) data subject rights (export, delete, port), and (3) the auftragsverarbeitungsvertrag / DPA chain. KI BMS treats them as engineering invariants, not legal optics. Lawful basis is the contract you sign with us. Subject rights are self-serve from your account settings - no support ticket required. The subprocessor list has two entries (Stripe + mail relay). A standard German GDPR DPA is available on request from /sales whenever your procurement team needs one - we don't charge for it and don't gate it behind a plan tier. Where Factorial sits on each of these is the rest of this page.

KI BMS vs Factorial: GDPR comparison

	Ours KI BMS	Theirs Factorial
GDPR auto-anonymisation		Manual
Time tracking + absence
Documents + payroll handoff
Recruiting module	Specialist	Module
KI fit-score with reasoning		KI features present, recruiting depth limited
Multi-voice scorecards		Limited
Careers page included		Basic page
Hosted in Germany		EU hosting
Starting price	€0 / €1 / €10 per month	Per employee, module-dependent
Contract model	Monthly cancellation	Annual contract typical

When to pick which

Pick KI BMS when

Recruiting is your bottleneck - 5+ open roles or 100+ applications per quarter, and the generalist module no longer suffices.

You want KI pre-sort with reasoning and structured scorecards, not 'another recruiting tab in the platform'.

You already run Factorial (or another HR platform) and just need a better ATS alongside.

Pick Factorial when

You don't have HR software yet and want to consolidate time tracking, absence, documents and payroll handoff first.

Recruiting is small - 1-4 roles a year, the module needs to suffice, not shine.

A single platform is politically easier to procure than two specialists.

GDPR questions

What customer data-protection teams typically ask before signing a DPA.

Start with KI BMS

Free plan, no credit card. We host in Germany. Export + delete are self-serve.

Written by

Julia Yukovich

Co-Founder + CEO

Julia is one of the Co-Founders. She handles design, product direction, and most of the support replies that arrive in the morning.

julia.yukovich at aicuflow dot comLinkedIn